Equipment Provisioning
An equipment allowance is a fixed amount an employer pays so an employee can buy the laptop, monitor or chair the job needs. We do not buy, rent, ship or collect devices. As a Dhaka-based company, we pay the allowance to your employees in Bangladesh through monthly payroll, as a separate line, taxed as the Income Tax Act requires, under a letter clause. A payroll accountant and a human resources (HR) administrator work inside your payroll system under a non-disclosure agreement (NDA); your owner approves every register, and we give no tax or legal advice.
One exit at each step. No long-term commitment at any of them. We start with what the role needs and what it costs here: the items each employee should own, local prices for them, one-time at joining or a monthly line, and allowance or reimbursement. The amount, the method and the clause are set out in writing.
You get a written verdict — an allowance line in payroll, a reimbursement method backed by receipts, the full payroll because nobody runs one yet, or company-owned devices you supply yourself because your security policy demands them. If an allowance is the wrong tool, the check says so and you keep it.
30 minutes 01 Scope · free call
3 working days 02 Diagnose · price check, credited to setup
Next payroll run 03 Pilot · setup per employer, fixed price
Per employee 04 Production · administration in the monthly price
Monthly 05 Managed Ops · allowance passed through at cost
What is included in equipment allowance administration in Bangladesh?
Equipment allowance administration in Bangladesh covers six things, so you equip a team without shipping a box: a local price check for the items you name, amount and method in writing, the clause in the appointment letter, a separate payroll line, tax applied as salary, and receipts where you choose reimbursement. One card each.
Local price check for the items you name
Current prices in Bangladesh for the laptop, monitor, headset, chair or connection the role needs, collected from local sellers and written against your list, so the amount you set actually buys the gear and is neither padded nor short.
Amount and method set in writing
No Bangladesh law sets the amount, so you decide it: a one-time sum at joining, a monthly line, or reimbursement against receipts; each has a different tax and record treatment, and the one you choose is written down with its reasoning before the first run.
Clause in the appointment letter
The allowance written into the employee’s appointment letter — amount, frequency, what it covers, and any repayment term for an early exit — drafted for your approval and reviewed against the Labour Act’s rules on deductions from wages.
Separate payroll line, visible before payment
The allowance shown as its own line on the payslip and on the register your owner approves, never folded into basic wage, so every payment is visible before salaries go out and the wage base for other calculations stays clean.
Tax applied as the Income Tax Act requires
A fixed allowance is treated as salary under the Income Tax Act and taxed with it, inside whatever general exemption applies; reimbursement of costs incurred wholly for the job may be treated differently. We apply the method agreed with you and your adviser, and record it.
Receipts collected where you choose reimbursement
Where you opt for reimbursement, receipts collected with each claim and filed in the employee record, so the treatment you chose is backed by evidence an auditor or an assessor can read; for a fixed allowance, receipts are optional and we say so.
Not included: Buying, renting, shipping, insuring or recovering devices · tax or legal advice, or deciding the exemption a payment qualifies for · the payroll run itself, a separate service · new item lists, new methods or changes in the law, priced first as a change request.
How does Bangladesh tax an equipment allowance, and what does it do to severance and overtime?
Bangladesh taxes a fixed equipment allowance as salary; three rules decide whether it is simple or a surprise: how the Income Tax Act treats an allowance, whether reimbursement differs, and whether it enters the wage base for severance and overtime. Where we are the employer of record, we apply them ourselves. One rule per card; we give no tax advice.
The allowance rides on the payroll calendar as a separate line: under section 123 of the Bangladesh Labour Act, wages are due within seven working days after the wage period ends, so the allowance is paid on time and never enters the overtime or severance base. See how setup is priced
Allowance is salary
Section 32 of the Income Tax Act: salary includes any allowance; only conveyance, travel and daily allowances spent wholly on duties are excluded — so a fixed equipment allowance is taxed with pay.
Reimbursement may differ
Reimbursement of costs incurred wholly and necessarily for the job, paid through the employee for the employer’s convenience, is listed as exempt in Bangladesh tax summaries — whether kept gear qualifies is an adviser’s call.
Severance base
Under the Labour Act as amended, termination compensation uses basic wage plus dearness allowance and any ad hoc or interim wage; a separate equipment allowance sits outside that base, unless a gratuity scheme says otherwise.
Overtime rate
Section 108: overtime is paid at twice the ordinary rate of basic wage and dearness allowance; a separate equipment allowance does not enter the rate, so it does not raise overtime cost.
What does an equipment allowance setup contain, from item list to first payslip?
An equipment allowance setup contains five steps, because ‘we handle equipment’ tells you nothing. Every item in the log below traces to a price, a clause, an approver and a date; the example is a nine-person engineering team whose parent had been reimbursing laptops ad hoc with no clause and no consistent tax treatment. Yellow marks where a person signs.
Setup log · five steps
The setup at that step · its result
Check signed
What the role needs and what it costs here, priced before the amount is set.
| Check item | Sample team |
|---|---|
| Item list | Laptop, monitor, headset |
| Local prices | From 3 sellers |
| Method | One-time at joining |
| Owner | Named |
One exitIf an allowance is the wrong tool, the check says so and you keep it.
3
Items pricedlocal prices written against the list
Clause drafted
The allowance written into each appointment letter.
Amountset against local prices
Frequencyone-time at joining
Coveragelaptop, monitor, headset
Early-exit termany repayment term for an early exit
Drafted→Reviewed against the Act’s deduction rules→Sent for approval
Early exitA repayment term applies only where the letter sets it out and the Act permits the deduction.
Sent for approvalyour owner approves it at step 4
Line designed
The wage lines, and the allowance as its own line, never folded into basic wage.
Basic wageseverance and overtime base
Dearness allowanceseverance and overtime base
Ad hoc or interim wageseverance base
Equipment allowanceseparate line · taxed as salary
Outside both basesA separate equipment allowance raises neither severance nor overtime cost.
Wage base untouchedregister template updated and versioned
Owner sign-off · a person signs
Your owner approves the clause and the register.
Clauseapproved by your named owner
Registerapproved by your named owner
Approval logdate and version recorded
Before the first runNo allowance is paid and no clause issued until that run’s register and the letter are approved.
2
Approvals recordedlogged with date and version
First run
The clause signed and the line live on the next payroll.
Letters9 amended and signed
Allowancepaid on the next payroll
Payslipsshow the line
Receipts fileopened
If the run missesNo setup fee if the first run misses its agreed line list.
9 of 9
Employees equippedfirst run accepted
Open a step, or a number below, to see the setup at that stage
Every step logged and traceable to a price, a clause, an approver and a date.
Illustrative run. Yellow marks the step where a person signs; 9 employees, 3 items and 2 approvals are an example, not a result.
How is an equipment allowance set up, from price check to Managed Ops?
An equipment allowance is set up in five steps, each an exit in writing: a free scoping call, a three-day price check, the first run with the line live, production for later hires, then Managed Ops. Allowances go wrong when the amount is guessed, the clause is missing, and the line is folded into basic pay, inflating every later calculation.
01 30 min · free
Scope A call about the roles: what each person needs to own, one-time or monthly, allowance or reimbursement, whether your security policy allows employee-owned devices. If the list is known, you leave with a check quote.
02 3 working days · credited
Diagnose Local prices collected for your item list; amount and method proposed, with each tax treatment written for your adviser; appointment-letter clause drafted; payroll line designed so the wage base stays clean; setup priced in writing.
03 Next run · fixed price
Pilot Clause approved and signed into each letter; the allowance line added to the register your owner approves; tax applied as agreed; receipts process opened where reimbursement was chosen; first payslips issued with the line visible.
04 Per employee · after the first run
Production Every later hire given the clause and the line from day one, amounts reviewed against local prices when you ask, the method applied consistently, with administration inside the per-employee price fixed in the contract.
05 Monthly · cancel any month
Managed Ops Monthly cycle: line paid, receipts filed where chosen, early-exit repayment terms applied only where the letter and the Act permit the deduction, the treatment re-read when the Income Tax Act or the Labour Act changes.
Who runs your equipment allowance, and with what?
You meet the team on day one: a payroll accountant owns the line, tax treatment and register; an HR administrator owns the clause, price list and receipts file; a reviewer checks every line first.
Approval Your named owner approves each run’s register and the letter
References Income Tax Act; Labour Act as amended
Communication Monthly review call, shared channel
Delivery Your payroll and HR systems; nothing stored on our side
Quality assurance (QA) Second-person review of every allowance line; versioned; approver named
Ownership Gear is the employee’s; clause, payslip line and receipts are yours
Do you need an equipment allowance line, a reimbursement method, full payroll, or your own devices?
You need an equipment allowance line when staff are on payroll and nobody wants to ship boxes. Finance wants receipts behind every taka → reimbursement. Nobody running Bangladesh payroll yet → full payroll with the line built in. A policy requiring company-owned devices → you supply them; our role stays payroll. Five questions show which of the four fits.
1. Who runs payroll for your Bangladesh staff today?
2. Does your security policy allow employee-owned devices?
3. How do you want the amount handled?
4. One-time at joining or monthly?
5. How many employees need equipping this quarter?
Which one do you need? Answer five questions.
An allowance line in payroll
Staff already on payroll and nobody willing to ship boxes is the case this page exists for: a local price check sets the amount, the clause goes into each appointment letter, the allowance appears as its own payslip line taxed as salary, and the employee buys and owns the gear from the first run.
A first estimate; the diagnostic confirms it.
How the verdict is decided
Company devices only → you supply them
Nobody runs payroll → full payroll with the line built in
Receipts wanted → reimbursement
Otherwise → an allowance line in payroll
Why choose us to run an equipment allowance in Bangladesh?
Choose us to run an equipment allowance in Bangladesh for a clean line on the payslip, taxed properly, with the clause in the letter. An allowance is judged on the day of an exit or an assessment: was the clause in the letter and within the Bangladesh Labour Act’s deduction rules, was the line separate, was the tax treatment lawful.
Without an allowance set up properly
!!!!!
- A laptop shipped from abroad, held at customs, and nobody in Bangladesh to collect it
- An allowance folded into basic wage, inflating severance and overtime for years
- Reimbursements paid ad hoc with no clause, no receipts and no consistent tax treatment
- A device nobody can recover when the employee leaves
With EICRA
Setup report · nine-person team
Employees equipped9 of 9Items priced3Letters amended9Approvals recorded2VerdictFirst run acceptedAgreed gatePassed
Illustrative example
- The employee buys locally, at a price you checked, and owns the gear
- A separate payslip line that leaves the wage base clean
- The clause in the appointment letter, including any early-exit term the Act allows
- Tax treatment agreed with your adviser, applied consistently and recorded
Is it safe to run an equipment allowance through an outsourced payroll in Bangladesh?
Running an equipment allowance through an outsourced payroll in Bangladesh is safe when the clause, the separate line and the tax method chosen with an adviser are written and your owner approves every register. The risk is not where the accountant sits. As a Bangladesh-based company, we work in your systems under NDA, paying nothing unapproved. Reviewed By Eicra.com team
Which agreements are signed, and when?
NDA — mutual, signed before any salary figure, letter, price list or receipt is shared with anyone.
DPA — processor terms in a data processing agreement (DPA) under Article 28(3) of the General Data Protection Regulation (GDPR) where it applies, and Bangladesh’s personal data protection law for the employee data we process.
International data transfers — standard contractual clauses or the transfer instrument your jurisdiction requires, signed before employee data moves.
Access — the payroll and HR modules the scope names, nothing more; no bank credentials, no payment authority, no production systems of yours.
Certifications — listed only when held; none are claimed, and we are not a tax adviser, a law firm, a device vendor or a logistics company.
What controls, intellectual property (IP) and rework terms apply?
Your accounts Every clause, price list, payslip line, register and receipt lives in your payroll and HR systems from the first day; nothing is stored on our side.
Document ownership All records belong to you under the contract; the equipment belongs to the employee; you may export the records or move them to another provider at any time.
Boundary We administer the allowance through payroll; we do not buy, rent, ship, insure or recover devices, give tax or legal advice, or decide the exemption a payment qualifies for — you and your adviser decide, and we apply and record it.
Approval No allowance is paid and no clause issued until your named owner has approved that run’s register and the letter; approvals, dates and versions are recorded.
Rework Free when an allowance line fails its agreed acceptance list within thirty days; new item lists, new methods or changes in the law are priced first as a change request.
What proof do you get before you pay for equipment allowance administration?
Before you pay for equipment allowance administration, you get three written commitments: a free 30-minute scoping call, the first line on each payslip at the next payroll run with no setup fee if that run misses its agreed line list, and free rework within thirty days. After the three-day check you get a fourth: your own priced item list.
30 minutes
A free scoping call about the roles with the payroll accountant and the HR administrator; if the item list is known, you leave with a check quote.
Next run
From the three-day check to the clause approved, the amount set against local prices and the first line on each payslip; no setup fee if that run misses its agreed line list.
30 days
Rework is free when an allowance line fails its agreed acceptance list within thirty days; a written result comes at every step, and you can stop at any of them.
Case studies: client results with numbers are added here as clients give permission to name them. Ask on the scoping call for references in your industry.
What do buyers ask about an equipment allowance?
How much does an equipment allowance cost to run?
Two numbers, never per hour: the allowance itself is your money, set against local prices and passed through payroll at cost; our administration is a three-day design and price check, credited to setup, then setup per employer, then administration per employee per month inside payroll. Each step and its terms are on the price cards at the top.
Do you supply laptops to our employees in Bangladesh?
No. We do not buy, rent, ship, insure or collect laptops or any other device. We pay an equipment allowance through payroll, and your employees buy their own equipment locally in Bangladesh and own it. If your policy requires company-owned devices, you procure and ship them yourself, and our role stays limited to paying salary and allowances through payroll.
Is an equipment allowance taxable in Bangladesh?
In most cases, yes. Under section 32 of the Income Tax Act, salary includes any allowance, and only conveyance, travel and daily allowances spent wholly on duties are excluded, so a fixed equipment allowance is taxed with salary inside whatever general exemption applies. Reimbursement of job costs may differ; your adviser decides, we apply and record.
Does the allowance change severance or overtime?
Not when it is kept as a separate line. Under the amended Labour Act, termination compensation is calculated on the last monthly basic wage plus dearness allowance and any ad hoc or interim wage, so a separate equipment allowance sits outside that base; overtime under section 108 is twice basic wage and dearness allowance, which the allowance does not enter.
What happens to the allowance when an employee leaves?
The allowance stops with the final payroll, which our offboarding service runs. A term requiring repayment of a one-time allowance after an early exit applies in the final settlement only where the appointment letter set it out and the Labour Act’s deduction rules allow it. We never recover devices, give tax or legal advice, or deduct anything unpermitted.
Start with a free 30-minute scoping call or the three-day price check.